Due to the ongoing impact of COVID-19, the Treasury Laws Amendment Act 2021 allows companies to hold hybrid or fully virtual annual general meetings for the 2021 AGM season.
Trusted by leading organisations:
We help you deliver a professionally managed
virtual annual general meeting.
Engage your shareholders with a professional virtual annual general meeting (AGM) that aligns with ASIC’s requirements. Our highly experienced event managers take care of your virtual AGM end-to-end (including all the technical aspects) and can engage your shareholders and members by seamlessly facilitating a verbal Q&A session and live voting.
Want to find out how our solution can meet your virtual AGM requirements?
Professional virtual AGM providers who
understand your organisation.
As an Australian owned and operated provider, our team of professional event managers understand the needs of Australian organisations. For over 20 years we’ve provided
Australian organisations with reliable video and teleconferencing and exceptional
virtual meeting management services.
We help you create your virtual AGM that's customised
and managed for you end-to-end.
We never take a one-size-fits-all approach to managing virtual AGMs. That’s why our online annual general meetings can be completely tailored to your needs.
Our proprietary virtual event platform (VEP) along with our specialised managed service solution are specifically designed to manage and seamlessly deliver the unique complexities of virtual AGMs.
Our expert virtual event managers will customise and brand your virtual AGM to fulfil your requirements. They will also provide your members or shareholders with an opportunity to participate at scheduled times during your live conference.
With Express Virtual Meetings, you’ll see just how easy and pain-free your virtual AGM can be.
Every virtual event platform feature you'll ever need for your AGM.
Our experienced event team will manage your virtual AGM from end-to-end, including all the platform features that will help make your AGM a success whilst ticking the boxes of ASIC’s requirements. This means you can focus on creating and delivering a seamless agenda and answering your shareholders or members questions professionally and calmly.
Our specially designed platform is the engine room for running your AGM and along with our managed service solution, here are some of the features that will help deliver an outstanding event:
Dedicated event operator for your virtual AGM
Customised registration process and branded assets
Proxy management - available next month
Pre/direct voting, live voting (proxy voting available next month)
Facilitated verbal Q&A session
ASX final reporting - available next month
Recording and transcription
Engage your audience with interactive Q&A sessions.
Our specialist events team will help you engage and interact with your shareholders or members using the voting and Q&A session features of our proprietary virtual events platform (VEP). You can choose to hold a facilitated live Q&A session, where participants have the opportunity to ‘raise their hand’ to ask questions via video or audio only, or they can type and submit questions during the live event that can be screened and answered privately, or publicly by a moderator.
Our team coordinates the session for you, announcing the instructions, introducing each audience member and adding/removing each person from the session on cue.
Live voting that integrates seamlessly with your AGM.
As part of your event run sheet, and the preparation of your event, our experienced event operator facilitates your live onscreen voting session based on your pre-confirmed resolutions. Shareholders and members can submit their live vote as the resolutions are methodically presented to them as a screen overlay on the platform interface.
Voting results can be relayed to the organiser privately (verbally) in real time. All votes are collated and counted and provided to you after your AGM.
We provide end-to-end technical support.
Our technology team supports the technical aspects of your AGM ensuring your event is safeguarded from any technical issues that may arise. They’ll monitor your virtual AGM throughout, so that everything runs smoothly. If a participant or speaker loses internet connectivity, they can dial-in by phone and listen using our back up audio infrastructure, so that your event continues without interruption.
Hybrid AGMs, the best of both worlds.
Join your in-person attendees across one or more locations with your remote participants with a hybrid AGM. This popular option allows you to broadcast your live annual general meeting, locally or even globally. Hybrid AGMs provide all attendees the opportunity to participate and engage with your AGM through facilitated voting and Q&A sessions.
Secure data and sensitive information.
The security of your annual general meeting is our highest priority. That’s why we’ve enabled shareholder or member registration verification and provide a unique joining link to each registrant.
When you opt to use our own virtual event platform (VEP) you’ll also have the added security of knowing that our infrastructure is located in a secure data centre in Australia.
All personal data remains within Australia and is never sold to a third party, in compliance with ISO/IEC 27001 for information security and APP (Australian Privacy Principles – Privacy Act 1998) for personal information management.
Interested to find out what a managed virtual AGM costs?
What is a virtual AGM?
A virtual annual general meeting is a meeting between organisations and their shareholders or members, where financial results are reported on, business is discussed and resolutions voted on, all within an online virtual event platform, rather than at an in-person event.
In the past, the Corporations Act 2001 was unclear as to the legality of holding AGMs online but the recent restrictions on public gatherings due to COVID-19 has been the catalyst to a modification of the rules that accept the use of virtual technology for annual general meetings as long as ASIC’s guidelines are followed.
Our virtual events team is dedicated to helping you deliver a professional, engaging , compliant and successful virtual AGM.
Here’s how that process may look:
1. You book a demonstration
2. Choose hybrid or fully virtual for your AGM
3. A detailed event plan is built for you
4. We create your customised registration process and assets
5. We build a detailed event run sheet for you and facilitate a full dress rehearsal
6. A dedicated event operator works with you and looks after your AGM end-to-end
7. We provide you with post event reporting
Not sure about your next step? Download our free guide.
Here's what our customers said about
their experience with us...
As a first time user, the set up and booking process were simple. My interactions with the team were extremely helpful and very professional. We will be moving all our requirements to Express.
Executive Assistant to Managing Director - BWC Distribution, Westpac Institutional Bank
Thanks so much for the follow-up and we have been really happy and very impressed with the service you have provided. We went out on a limb with this event and placed quite a bit of faith in a new approach and your team were highly professional and great to work with, we very much appreciate that. The EVM service was key to bringing the whole event together and gave us great confidence that the virtual rooms would be well managed and supported for the online participants.
Federal Account Director - Government, Viostream
I wanted to thank you personally for all your help. We are such novices and you were able to make us look like we knew what we were doing!!! Thank you for your patience and especially for the individual help you gave to some of our participants. Happy to be a referee for any potential clients.
Chief Operations Officer, Foresight's Global Coaching.
Thank you, EVM for a great job. We had 15 people needing to meet for an annual general meeting which is usually held on a face to face basis in a central location. COVID-19 prevented this so we decided to try a telephone link. We are so pleased we did as Lisa did a first-class job linking our people from Townsville, Coolum Beach, Sydney, Canberra, Goulburn, Melbourne, Adelaide and Perth. The meeting ran for just over 90 minutes and was recorded for our records. An excellent service and one we would have no hesitation to use again.
Federal President, Rolls-Royce Owners' Club of Australia
ITL Health Group Limited utilised the services of EVM for conducting our AGM this year for the first time. Throughout the process, we found them professional, informative and responsive and we were extremely pleased with a smooth and efficient meeting outcome. We will definitely look to utilise their services in the future!