Managed Virtual Seminars

We help you run academic, medical and training virtual seminars seamlessly and stress-free,
with all the technical support you need.

Trusted by leading organisations:

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We help you create the seminar you want
then we manage and deliver it for you.

If you’re new to the world of online seminars, or you’ve been managing your seminar alone and need more time to focus on delivering content without distraction, we can help you build and deliver a seamless online seminar, pain-free!

Our virtual seminar solution is designed for:

Small to medium businesses and large enterprises

Private companies and publicly listed companies

Industry associations and Not-For-Profits (NFPs)

Government departments and agencies

Completely customised, seamless seminars
to meet your needs.

Whether you prefer Zoom, or MS Teams, or you would like to use our feature-packed video conferencing platform, we’ve got you covered. We can customise and manage your seminar registration process, provide a secure payment gateway and build the event run sheet with you. We’ll ensure your participants can join your webinar and stay connected. We’ll facilitate and moderate your Q&A and voting sessions, build and manage your post-event survey, provide you with post-event reporting, and take care of all the technical elements so your seminar runs smoothly.

Our managed virtual seminars are perfect for:

ACADEMIC SEMINARS

MEDICAL SEMINARS

TRAINING SEMINARS

We work with your preferred platform.

or call 1300 849 300

between 8 am and 6 pm AEST Monday to Friday (excluding Australian national public holidays).

You choose the webinar platform that works for you.

We can manage your virtual seminar through our own feature-packed virtual event platform and video conferencing technology but we’re also platform agnostic. This means we can work with your preferred provider such as Zoom and MS Teams. If you have another platform in mind, let us know.
We’re open to working with other providers too.

Set your virtual seminar up for success.

Set up your virtual seminar for success by working with a professional team who have years of experience. Our managed virtual seminars are run by experts who are passionate about supporting you towards your goals by creating superior virtual learning sessions that never take a one-size-fits-all approach.

By your side, every step.

We set you up for success, by being by your side every step of the way. From writing the introduction and closing dialogue, emceeing your event, managing your audience, facilitating Q&A sessions, managing the technology, and ensuring the seamless delivery of your event, you’ll have an expert holding your hand from beginning to end.

Engage your audience.

Our managed virtual event platform is designed to maximise audience engagement. We’ll help you increase the impact of your virtual seminar through engagement features that are managed by a highly experienced event operator.

  • Managed Q&A sessions (verbal, video & written)
  • Screen sharing
  • Presentation slideshow management
  • Live voting by poll
  • Live chat – public or private
  • Participants list view
  • Editable screen layouts
  • Recording

Want to see how how we do it?

Build trust through branding.

We put your corporate identity front and centre ensuring your audience instantly recognises your organisation and your event.

We use your brand colours and logo to customise your registration assets and our video conferencing platform.

This builds trust with your audience, which can help you increase event attendance and engagement.

Hybrid seminars, the best of both worlds.

Our popular hybrid seminar option lets you broadcast your in-person seminar to an online audience. Your hybrid event is  accessible by a global audience, as well as those who can attend in-person at your chosen venue or venues.

Learn more about our hybrid seminar solution.

Back-up infrastructure ensures a seamless event.

Our wholly-owned teleconferencing infrastructure provides peace of mind as a reliable back up should online connectivity be an issue for you or your participants. This means your speakers and attendees can simply dial in by phone if their internet goes down, without disrupting the flow of your seminar.

Interested to find out what a managed virtual seminar costs?

or call 1300 849 300

between 8 am and 6 pm AEST Monday to Friday (excluding Australian national public holidays).

Superior participant verification and secure event access.

If event security is important to you,or your content confidential and you want to know exactly who attends your seminar, participant verification and the ability to generate unique joining links should be essential components of your event.  Our proprietary virtual event platform integrates with our video conferencing software to provide participants  with a unique joining link that is verified against their contact information when they register.

Data privacy & security.

As an Australian-owned and operated service provider, we understand the importance of data privacy and security. We don’t send our data offshore, it’s all stored in Australia in our secure data centre and we never sell your data to a third party.

Data privacy & security.

Paid virtual seminars bring revenue opportunities and enable quick audience engagement, for greater reach. Our optional, secure seminar payment gateway allows users to pay via event registration and includes a variety of payment options.

What is a virtual seminar?

A managed virtual seminar (sometimes referred to as a managed webinar) takes your virtual event to the next level. It allows you to focus on delivering highly valued content to your audience while the logistics are left to the experts. Our virtual events team is there to help throughout the entire process.

Here’s how that may look:

1. You book an online demo

This is the first step towards learning about what Express Virtual Meetings can do for you and how we customise our solution to meet your needs. We meet you via our platform and get to know your goals and requirements. We use this information to create a comprehensive event plan.

You can book 15 minute demo here.

2. You choose whether your event will be virtual or hybrid

With all the uncertainty around COVID-19 and related social restrictions, a hybrid or completely virtual event are great options. If you choose a hybrid event with one or many locations, we ensure all sites are connected so that your virtual and in-person audiences are engaged and feel connected.

3. We build your comprehensive event plan for you

We understand that every event is different so we meticulously customise your event to suit your requirements. A complete event plan is built for you that covers;

  • your event date and time
  • customisations
  • registration process
  • event agenda
  • speakers
  • details about interactive components of your event such as facilitated, live Q&A or polling
  • the introduction and closing dialogue
    and so much more.

4. Customised registration process

We customised and manage your participant registration by building a registration process that is unique to your event and personalised to your participants. Your customised registration  is designed in house and includes these elements;

  • registration landing page and other pages as/when required
  • personalised registration confirmation email and reminder sequence that includes a custom calendar invitation (.ics file) and event joining instructions
  • registration management and provision of regular reporting on numbers

We also provide email notifications for rescheduled or cancelled events.

5. We build your event run sheet and facilitate a full dress rehearsal

The seamless, smooth running of a event depends on the preparation.

Prior to your event, we build and share with you, a detailed event run sheet that details event actions and times and all the associated details, so you (and if applicable your presenters) know what to expect ahead of time.

We also schedule a full dress rehearsal with our event manager and all of your hosts and/or speakers to allow us to do a dry run and ensure the technology is working for everyone and to answer any questions.

6. A dedicated event manager is hands on and with you all the way

You are never left alone as your dedicated event manager is with you from the initial planning stages, right through to event delivery. Event managers run your event and can also speak to you, other hosts, or presenters in a ‘virtual private room’ throughout your event.

Our technical team is also there to support your requirements, and ensure participants successfully join your event, should they experience technical difficulties.

7. We provide post-event reporting

After your event, we provide you with a detailed attendance report with participant names and email addresses  (and any other information collected at the registration stage). Information about entrance and exit times is also available.

If you had a voting/polling session during your event, we also provide polling results.

Why are we different?

We’re different from many virtual seminar providers because we are Australian owned and operated and have a boutique feel with big tech backing. Our service is flexible and our solution completely customisable. We always go above and beyond to exceed customer expectations. You’ll always speak to a real person when you contact us, which means we can meet your needs quickly and efficiently, so your end-to-end virtual seminar experience is hassle-free.

Our managed service solution is the complete virtual seminar package.

Your managed virtual seminar package is flexible and tailored to your needs and includes a dedicated event operator, registration manager, access to our marketing and design service and, on the day, a technical support team available to assist participants who require help joining your event. Our  solution seamlessly integrates with our proprietary virtual event platform and wholly-owned video conferencing technology or your preferred video platform.

Large-scale capacity & video streaming to 10,000+ viewers

Secure, customised registration page, & email sequence.

Facilitated audio and video Q&A sessions & live online voting.

Share your slide show presentation and have it managed for you.

Chat privately with the operator, individuals or to all participants.

Customised branding of the platform and all event-related assets.

End-to-end event support, dry runs, and dress rehearsals.

Complete debrief and post-event reporting provided.

Get a feel for your own virtual seminar with an obligation-free demo.

98% of people who experience a demonstration, book their event with Express Virtual Meetings. Book an obligation-free demonstration with our team to discover how you can deliver a professional, engaging and secure virtual seminar that’s easy, pain-free and managed for you.

What our customers say means a lot...

As a first time user, the set up and booking process were simple. My interactions with the team were extremely helpful and very professional. We will be moving all our requirements to Express.

Ian McBurnie
Executive Assistant to Managing Director - BWC Distribution, Westpac Institutional Bank

Thanks so much for the follow-up and we have been really happy and very impressed with the service you have provided. We went out on a limb with this event and placed quite a bit of faith in a new approach and your team were highly professional and great to work with, we very much appreciate that. The EVM service was key to bringing the whole event together and gave us great confidence that the virtual rooms would be well managed and supported for the online participants.

Jon Dyer
Federal Account Director - Government, Viostream

I wanted to thank you personally for all your help. We are such novices and you were able to make us look like we knew what we were doing!!! Thank you for your patience and especially for the individual help you gave to some of our participants. Happy to be a referee for any potential clients.

Heather Konsti
Chief Operations Officer, Foresight's Global Coaching.

Thank you, EVM for a great job. We had 15 people needing to meet for an annual general meeting which is usually held on a face to face basis in a central location. COVID-19 prevented this so we decided to try a telephone link. We are so pleased we did as Lisa did a first-class job linking our people from Townsville, Coolum Beach, Sydney, Canberra, Goulburn, Melbourne, Adelaide and Perth. The meeting ran for just over 90 minutes and was recorded for our records. An excellent service and one we would have no hesitation to use again.

Bruce Duncan
Federal President, Rolls-Royce Owners' Club of Australia

ITL Health Group Limited utilised the services of EVM for conducting our AGM this year for the first time. Throughout the process, we found them professional, informative and responsive and we were extremely pleased with a smooth and efficient meeting outcome. We will definitely look to utilise their services in the future!

Trevor Doolan
Chief Financial Officer / Company Secretary, ITL Health Group

Why choose us?

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Australian owned with 24/7 service

We've been servicing Australian businesses, not-for-profits and government departments since 2001. When you book an event with us, you'll gain access to our Australia-based technical event support available 24/7, every day of the year.
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We take security seriously

We've been servicing Australian businesses, not-for-profits and government departments since 2001. When you book an event with us, you'll gain access to our Australia-based technical event support available 24/7, every day of the year.
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100% money-back satisfaction guarantee

Our commitment to delivering outstanding managed virtual meetings and events is backed not only by our 100% money-back satisfaction guarantee but also by our continuous investment in our infrastructure to meet future demands.
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Experience you can trust

EVM is a Boardroom Ventures Portfolio Company.