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Managed virtual meetings & video events

Annual general meeting | webinar | virtual seminar | video streaming | hybrid events | board meeting
company town hall | product launch | industry conference | training | hybrid events

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Trusted by leading organisations

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We help you to deliver exceptional managed virtual events

managed virtual events

Our experienced event team works with you to help you deliver a seamless virtual meeting or event, end-to-end.

Our proprietary cloud-based, online virtual event platform (VEP) and service model allow us to adapt your live event to a virtual experience. We offer customised managed virtual meetings and events such as virtual AGMs, webinars or virtual seminars and hybrid events. With a capacity for 14,000 people and live streaming for 10,000+ viewers, we have your upcoming virtual or hybrid event covered.

We work with you to;

  • seamlessly broadcast your video event, speakers and presentation
  • provide an easy and secure electronic registration process
  • manage the flow of speakers and their presentations
  • facilitate electronic voting/polling with your audience
  • run your Q&A session
  • provide pre-event support and dress rehearsals
  • deliver the reporting you need
  • provide a virtual link across multiple sites and locations


Book an obligation-free demonstration
of our managed virtual events solution and receive 10% off your first managed virtual event.

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Professional virtual events managed end-to-end

Our experienced team works with you to help deliver a seamless virtual event at every step of the way, from the initial planning to post-event reporting.

Our managed virtual event service includes:

  • our proprietary virtual event platform (VEP) HD video and audio conferencing solution
  • custom branding - your logo and colours front and centre
  • capacity for up to 14,000 event participants
  • live streaming to 10,000+ participants
  • customised secure event registration
  • live voting/polling  process
  • facilitated Q&A sessions
  • optional recording and transcription
  • pre-event support and dress rehearsal
  • post-event reporting
  • hybrid event management also available
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What is the Virtual Event Platform?

Our virtual event platform (VEP) is the engine room for running your virtual event. The VEP controls customised event invitations, secure registration process, customisable voting and polling procedure and the video presentation component of your event.

Some of the features of the video conferencing capability of the VEP include;

  • desktop and mobile compatible
  • optional login screen
  • screen sharing
  • live chat
  • participant list
  • recording
  • join Q&A queue
  • full-screen view toggle
  • audio and video on/off
  • edit video modes and layouts (operator-only)
  • custom branding

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Q&A voting and polling managed virtual events

Engage your audience with Q&A, voting and polling

Our managed virtual event service allows you to engage and interact with your audience, facilitated by our virtual events team.

Run a live Q&A session, where audience members will have the opportunity to 'raise their hand' and speak directly with the presenter to ask their question. We coordinate the Q&A session for you by announcing the instructions, introducing each audience member, and adding/removing each person from the session on cue.

Run a poll or vote with the help of our virtual events team. Each audience member will have a set time in which to cast their vote. Results are relayed to you in real-time.

Those who were unable to attend your virtual AGM can access a recording that can be made available on your website for viewing on-demand, retained for record-keeping, or as a re-usable marketing asset. We can also provide a transcription service.

VEP security

Secure infrastructure

The virtual event platform (VEP) is designed to comply with ISO/IEC 27001 for information security and APP (Australian Privacy Principles - Privacy Act 1998) for personal information management.

Each event participant has a personal and encrypted unique ‘token’ that identifies them and allows entry into the event.

Our infrastructure is located in secure, geographically dispersed data centres in Sydney, Australia and includes redundancy. 

All personal data remains within Australia and is never sold to a third party.

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Custom branding - your logo and colours front and centre

Make your virtual event your own with your branding and help your audience easily recognise your event. Customise our virtual event platform (VEP) and email registration assets to accurately represent the familiar company identity that your audience knows and trusts, helping you increase attendance and engagement in your virtual event.

 

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What is a hybrid event?

A hybrid event is the combination of a virtual (video and/or conference call) and traditional in-person event held across one or more locations.

There are two types of participants who attend a hybrid event. The first being those attending remotely (virtual attendees – either by phone or video) and the second being those who attend the event in-person.

Hybrid events are the perfect solution in our post-pandemic world where the relaxation of social restrictions is varied and the option of virtual/remote attendance an expectation.

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Book a demo and get 10% off

Book an obligation-free demonstration with our team to discover how you can deliver a professional, engaging and secure virtual event that's easy, stress-free and managed for you.

Book your demo and receive 10% off your first virtual event with us!

BOOK A DEMO

As a first time user, the setup and booking process were simple. My interactions with the team were extremely helpful and very professional. We will be moving all our requirements to Express.
Ian McBurnie
Executive Assistant to Managing Director BWC Distribution, Financial Markets, Westpac Institutional Bank
We have been really happy and very impressed with the service you have provided. We went out on a limb with this event and placed quite a bit of faith in a new approach and your team were highly professional and great to work with, we very much appreciate that. The EVM service was key to bringing the whole event together and gave us great confidence that the virtual rooms would be well managed and supported for the online participants.
Jon Dyer
Federal Account Director - Government, Viostream
ITL Health Group Limited utilised the services of EVM for conducting our AGM this year for the first time. Throughout the process, we found them professional, informative and responsive and we were extremely pleased with a smooth and efficient meeting outcome. We will definitely look to utilise their services in the future!
Trevor Doolan
Chief Financial Officer / Company Secretary, ITL Health Group
I wanted to thank you personally for all your help. We are such novices and you were able to make us look like we knew what we were doing!!! Thank you for your patience and especially for the individual help you gave to some of our participants. The boss is already talking about doing it again. Happy to be a referee for any potential clients.
Heather Konsti
Chief Operations Officer, Foresight's Global Coaching.
Thank you, EVM for a great job. We had 15 people needing to meet for an annual general meeting which is usually held on a face to face basis in a central location. COVID-19 prevented this so we decided to try a telephone link. We are so pleased we did as Lisa did a first-class job linking our people from Townsville, Coolum Beach, Sydney, Canberra, Goulburn, Melbourne, Adelaide and Perth. The meeting ran for just over 90 minutes and was recorded for our records. An excellent service and one we would have no hesitation to use again.
Bruce Duncan
Federal President, Rolls-Royce Owners' Club of Australia

 

 

 Why choose us?

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Australian owned with 24/7 service

We've been servicing Australian businesses, not-for-profits and government departments since 2001. When you call us, you'll always speak to a real person located in Australia, 24/7, every day of the year. 

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We take security seriously

We own our conferencing infrastructure housed in secure data centres in Australia. Data transmission is encrypted and personal data is never sold to a third party.

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100% money-back satisfaction guarantee

Our commitment to delivering outstanding managed virtual meetings and events is backed not only by our 100% money-back satisfaction guarantee but also by our continuous investment in our infrastructure to meet future demands.

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Experience you can trust

EVM is part of the MNF Group (ASX:MNF), a technology company that develops and operates a global communications network and software suite and is trusted by government, business and over 100,000 household customers.



Find out how to deliver a professional, engaging and secure virtual meeting or video event that’s easy, stress-free and managed for you!

SCHEDULE A CALLBACK              BOOK A DEMO              REQUEST A QUOTE