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Managed Virtual AGMs

Delivering seamless virtual annual general meetings that optimise engagement

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Trusted by leading organisations

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What is a virtual annual general meeting?


Our experienced virtual-event team works with you end-to-end to help you to deliver a seamless virtual annual general meeting for up to 4000 participants. In other words, we manage every element of your virtual AGM for you.

Using our proprietary cloud-based, online video event platform or our wholly-owned teleconferencing infrastructure (or a combination of both) we offer customised managed virtual meeting solutions that include;

  • several ways your guests can join your virtual meeting or event
  • customised electronic event registration
  • voting rights verification
  • electronic voting/polling  process
  • facilitated Q&A sessions
  • pre-event support and dress rehearsal
  • post-event reporting

We help customise your virtual AGM

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Will your virtual AGM be held using video or audio conferencing or a combination of both?

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How many hosts, presenters, guests and shareholders will you invite?

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Will you require a hosted Q&A session?

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Will your shareholders
or members need to
vote on resolutions or take a poll?



Virtual Event Platform (VEP)

The VEP is integrated with our wholly-owned conferencing technology and enables our team
to manage every element of your virtual AGM

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Notice of Meeting and secure participant registration and verification process

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Shareholder or member log in with a unique link

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Live voting and polling and managed Q&A session

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Managed live event broadcast via video and/or audio 






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VEP security for virtual shareholder meetings

The virtual event platform (VEP) is designed to comply with ISO/IEC 27001 for information security and APP (Australian Privacy Principles - Privacy Act 1998) for personal information management.

Each event participant has a personal and encrypted unique ‘token’ that identifies them and allows entry into the event.

Our infrastructure is located in secure, geographically dispersed data centres in Sydney, Australia and includes redundancy. 

All personal data remains within Australia and is never sold to a third party.

I wanted to thank you personally for all your help. We are such novices and you were able to make us look like we knew what we were doing!!! Thank you for your patience and especially for the individual help you gave to some of our participants. The boss is already talking about doing it again in October. Happy to be a referee for any potential clients.
Heather Konsti
Chief Operations Officer, Foresight's Global Coaching.
Thank you, EVM for a great job. We had 15 people needing to meet for an annual general meeting which is usually held on a face to face basis in a central location. COVID-19 prevented this so we decided to try a telephone link. We are so pleased we did as Lisa did a first-class job linking our people from Townsville, Coolum Beach, Sydney, Canberra, Goulburn, Melbourne, Adelaide and Perth. The meeting ran for just over 90 minutes and was recorded for our records. An excellent service and one we would have no hesitation to use again.
Bruce Duncan
Federal President, Rolls-Royce Owners' Club of Australia
ITL Health Group Limited utilised the services of EVM for conducting our AGM this year for the first time. Throughout the process, we found them professional, informative and responsive and we were extremely pleased with a smooth and efficient meeting outcome. We will definitely look to utilise their services in the future!
Trevor Doolan
Chief Financial Officer / Company Secretary, ITL Health Group




 Why choose us?

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Australian owned with 24/7 service

We've been servicing Australian businesses, not-for-profits and government departments since 2001. When you call us, you'll always speak to a real person located in Australia, 24/7, every day of the year. 



We take security seriously

We own our conferencing infrastructure housed in secure data centres in Australia. Data transmission is encrypted and personal data is never sold to a third party.

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100% money-back satisfaction guarantee

Our commitment to delivering outstanding virtual events is backed not only by our 100% money-back satisfaction guarantee but also by our continuous investment in our infrastructure to meet future demands.



Experience you can trust

EVM is part of the MNF Group (ASX:MNF), a technology company that develops and operates a global communications network and software suite and is trusted by government, business and over 100,000 household customers.