Virtual and hybrid AGMs
managed by the experts

Delivering professional, seamless, and stress-free annual general meetings 


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Trusted by leading organisations

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We help you to deliver an exceptional annual general meeting

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Our experienced event team works with you end-to-end to help you to deliver a seamless virtual annual general meeting for up to 14,000 participants and live streaming for 10,000+ viewers. In other words, we do the hard work for you by managing every element of your virtual AGM.

Our proprietary cloud-based, online virtual event platform, wholly-owned teleconferencing infrastructure, and service model allows us to adapt your live AGM to a virtual experience.
We work with you to;
  • provide an easy and secure electronic registration process
  • manage the flow of speakers and their presentations
  • facilitate electronic voting/polling with your audience
  • run your Q&A
  • provide pre-event support and dress rehearsals
  • deliver the reporting you need

Book an obligation-free demonstration of our managed virtual AGM solution today!

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Professional virtual AGMs managed end-to-end

Our experienced virtual events team works with you to help deliver a seamless virtual AGM at every step of the way, from planning and delivery to post-event reporting.

Our managed virtual AGM service includes:

  • our proprietary virtual event platform HD video and audio conferencing solution
  • custom branding - your logo front and centre
  • capacity for up to 14,000 event participants
  • live streaming to 10,000+ participants 
  • compatibility with desktop and mobile devices
  • customised event registration
  • live voting/polling process
  • facilitated Q&A sessions
  • optional recording and transcription
  • pre-event support and dress rehearsal
  • post-event reporting
  • hybrid event management also available

Virtual Event Platform (VEP)

The VEP is integrated with our wholly-owned conferencing technology and enables our team
to manage every element of your virtual or hybrid AGM

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Customised, secure registration link provided for your
Notice of Meeting (NoM)

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Secure participant registration and verification process with unique joining link

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Live, managed voting by poll and professionally facilitated oral and written Q&A session

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Managed live event broadcast across in person locations and to online  participants via video and/or audio 



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What is the Virtual Event Platform?

Our virtual event platform (VEP) is the engine room for running your virtual event. The VEP controls customised event invitations, secure registration process, customisable voting and polling procedure and the video presentation component of your event.

Some of the features of the video conferencing capability of the VEP include;

  • desktop and mobile compatible
  • optional login screen
  • screen sharing
  • live chat
  • participant list
  • recording
  • join Q&A queue
  • full-screen view toggle
  • audio and video on/off
  • edit video modes and layouts (operator-only)
  • custom branding



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Custom branding - your logo and colours front and centre

Make your virtual annual general meeting your own with your branding and help your audience easily recognise your event. Customise our virtual event platform (VEP) and email registration assets to accurately represent the familiar company identity that your audience knows and trusts, helping you increase attendance and engagement.

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Engage your audience with Q&A, voting and polling

Our managed virtual event service allows you to engage and interact with your audience, facilitated by our specialist events team and our proprietary virtual events platform (VEP).

Run a live Q&A session, where audience members will have the opportunity to 'raise their hand' and speak directly with the presenter to ask their question. We coordinate the Q&A session for you by announcing the instructions, introducing each audience member, and adding/removing each person from the session on cue.

Run a poll or vote with the help of our virtual events team. Each audience member will have a set time in which to cast their vote. Results are relayed to you in real-time.

Those who were unable to attend your virtual AGM can access a recording that can be made available on your website for viewing on-demand, retained for record-keeping, or as a re-usable marketing asset. We can also provide a transcription service.

VEP security

Secure infrastructure

The virtual event platform (VEP) is designed to comply with ISO/IEC 27001 for information security and APP (Australian Privacy Principles - Privacy Act 1998) for personal information management.

Each event participant has a personal and encrypted unique ‘token’ that identifies them and allows entry into the event.

Our infrastructure is located in secure, geographically dispersed data centres in Sydney, Australia and includes redundancy. 

All personal data remains within Australia and is never sold to a third party.


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What is a hybrid event?

A hybrid event is the combination of a virtual (video and/or conference call) and traditional in-person event held across one or more locations.

There are two types of participants who attend a hybrid event. The first being those attending remotely (virtual attendees – either by phone or video) and the second being those who attend the event in-person.

Hybrid events are the perfect solution in our post-pandemic world where the relaxation of social restrictions is varied and the option of virtual/remote attendance an expectation.

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Book a demo today

Book an obligation-free demonstration with our team to discover how you can deliver a professional, engaging, and secure virtual or hybrid AGM that's easy, stress-free, and managed for you.


As a first time user, the set up and booking process were simple. My interactions with the team were extremely helpful and very professional. We will be moving all our requirements to Express.
Ian McBurnie
Executive Assistant to Managing Director - BWC Distribution, Westpac Institutional Bank
We have been really happy and very impressed with the service you have provided. We went out on a limb with this event and placed quite a bit of faith in a new approach and your team were highly professional and great to work with, we very much appreciate that. The EVM service was key to bringing the whole event together and gave us great confidence that the virtual rooms would be well managed and supported for the online participants.
Jon Dyer
Federal Account Director - Government, Viostream
I wanted to thank you personally for all your help. We are such novices and you were able to make us look like we knew what we were doing!!! Thank you for your patience and especially for the individual help you gave to some of our participants. The boss is already talking about doing it again in October. Happy to be a referee for any potential clients.
Heather Konsti
Chief Operations Officer, Foresight's Global Coaching.
Thank you, EVM for a great job. We had 15 people needing to meet for an annual general meeting which is usually held on a face to face basis in a central location. COVID-19 prevented this so we decided to try a telephone link. We are so pleased we did as Lisa did a first-class job linking our people from Townsville, Coolum Beach, Sydney, Canberra, Goulburn, Melbourne, Adelaide and Perth. The meeting ran for just over 90 minutes and was recorded for our records. An excellent service and one we would have no hesitation to use again.
Bruce Duncan
Federal President, Rolls-Royce Owners' Club of Australia
ITL Health Group Limited utilised the services of EVM for conducting our AGM this year for the first time. Throughout the process, we found them professional, informative and responsive and we were extremely pleased with a smooth and efficient meeting outcome. We will definitely look to utilise their services in the future!
Trevor Doolan
Chief Financial Officer / Company Secretary, ITL Health Group



 Why choose us?

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Australian owned with 24/7 service

We've been servicing Australian businesses, not-for-profits, and government departments since 2001. When you book an event with us, you'll gain access to our Australia-based technical event support available 24/7, every day of the year. 



We take security seriously

We own our conferencing infrastructure housed in secure data centres in Australia. Data transmission is encrypted and personal data is never sold to a third party.

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100% money-back satisfaction guarantee

Our commitment to delivering outstanding virtual events is backed not only by our 100% money-back satisfaction guarantee but also by our continuous investment in our infrastructure to meet future demands.



Experience you can trust

EVM is part of the MNF Group (ASX:MNF), a technology company that develops and operates a global communications network and software suite and is trusted by government, business and over 100,000 household customers.


Complete Guide to Organising Your Virtual Or Hybrid AGM CTA