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Managed Virtual Events

Our managed virtual event solutions are perfect for virtual annual general meetings with voting and Q&A,  investor relations calls
or shareholder meetings, board meetings, managed webinars or webcasts and anything in between. 

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100% Money back guarantee

What is a managed virtual event?

We understand that complex virtual meetings can be complicated and stressful and at times filled with uncertainty no matter the size of the event. Whether you have 3 participants or 4000+, we offer a range of managed virtual event solutions tailored to meet your requirements so you can focus on delivering the content of your event without worrying about its delivery.

The facilitation of your Q&A or voting session for your virtual annual general meeting (AGM), extraordinary general meeting (EGM), investor relations call or board meeting by our experienced team combined with our streamlined and efficient guest connection service ensures the successful delivery of your virtual event.

Our conferencing experts work closely with you end-to-end to ensure the flawless execution of your virtual event whether you choose audio or video conferencing technology or our seamless integration of both.

Our wholly-owned technology situated in secure data centres in Australia can accommodate 4000+ participants. In fact, we are one of only a few providers in Australia who can service large-scale conference calls. We can also accommodate up to 280 video connections and this number is growing.

Our commitment to delivering outstanding virtual events is backed not only by our 100% money-back satisfaction guarantee but also by our continuous investment in our infrastructure to meet future demands.

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Ensure your meeting runs smoothly

Ensure a professional, hitch-free meeting from 3 to 4000+ guests with an experienced virtual event manager.


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Engage and interact with your audience

Give your participants the opportunity to ask questions, make comments or vote on critical resolutions via our professional facilitation.


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Simplify participant attendance

Participants can dial in, be professionally greeted and joined to the conference. Or we can call them. Pre-registration is also available via Event Meet.

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Online dashboard for managed conference calls

Our online meeting tools Event Meet and Event View are designed to work together to give you visibility and control of your managed conference calls.

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What we do for you

We help you navigate through all the elements you need to deliver a successful virtual event. As our managed service is completely customisable, you can make it your own.

Choose any or all of the following elements or tell us what you need and we'll build it for you. 

  • Provide pre and post-event support.
  • Optional call monitoring.
  • Offer a range of ways your participants can join your virtual event seamlessly.
  • Run your Q&A, or voting/polling session from behind the scenes, and screen and queue questions.
  • Supply post-event reporting on attendees.
  • Record and/or transcribe your virtual event for record-keeping or sharing.



Our managed services cater to virtual events of any size

Whether your virtual events are for 3 participants or 4000+, our virtual event experts
ensure your event is seamless and starts on time with all participants in attendance.



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Get 10% off your first booking

Book your first managed virtual event with us to get 10% off.  Request a callback to discuss your requirements, or call 1300 849 300.

Request a callback


Which type of managed conference is right for your virtual event?

No matter the option you choose, our experts will be with you all the way.

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Audio Conference

Your participants join your virtual audio event using their mobile phone or landline by either dialling a special phone number or by being joined by an operator.

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Video Conference

Your participants join your virtual video event by clicking on a web link via their computer's browser, or by dialling a URL using their video endpoint.

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Hybrid Event

An event at a physical location that is also accessible virtually over the phone or online as audio-only, or with a visual (video) component.


How will participants join your virtual event?

There are several ways your participants can join your virtual event.


Joining by phone

Event dial-in number 

Using their phones, participants dial-in to your event using one of our special event phone numbers assigned to your event.

Operator answer service

Your participants call an event phone number and are answered by one of our expert operators. The operator formally welcomes the guest to the conference with a pre-arranged greeting, takes their details as required and places the guest into the conference call. The guest enters the conference on mute and waits for the host to arrive and the event to begin. There is no need for access codes.

Operator connect service

Once provided with a list of all your participants, our operators will call out to them and join each participant into the call on your behalf. Our system can also perform a blast dial out for large groups. 

Joining via a web link or video endpoint

Participants either join your event via a secure event web link from their computer or via a URL from their H.323 video endpoint. We can also provide a web link or URL that is unique to your event or company.

Our event team are available on-demand to ensure your virtual event runs smoothly.


We take security seriously

Managed conferences provide the highest level of professionalism and security for audio and video conferences because of participant screening and complete event monitoring behind the scenes.

We also own all of our conferencing infrastructure which is housed in secure data centres within Australia allowing us to retain full control of our systems. Security encryption technology and the use of unique access codes protect the transmission of voice and video data, impeding potential threats to customer security and privacy.


Australian owned and operated

Express Virtual Meetings is an award-winning Australian owned and operated provider of a full range of business conferencing and communications solutions.

We've been servicing small to medium businesses, large-scale enterprises, not-for-profits, the education sector and a range of government departments in Australia since 2001.

Backed by MNF group

Experience you can trust

Rest assured you can rely on us. We're backed by the MNF Group (ASX:MNF), one of Australia's leading tech companies.

The MNF Group is an Australian success story. Formed in 2004, the Group has grown into a global telecommunications and technology business that is trusted by government, business and over 100,000 household customers. You're in safe hands.

I wanted to thank you personally for all your help. We are such novices and you were able to make us look like we knew what we were doing!!! Thank you for your patience and especially for the individual help you gave to some of our participants. The boss is already talking about doing it again in October. Happy to be a referee for any potential clients.
Heather Konsti
Chief Operations Officer, Foresight's Global Coaching.
Express Virtual Meetings has managed St. George Bank’s complete teleconferencing needs since 2003. With over 400 conference groups using the service, this is a large job, one which Express Virtual Meetings has handled with ease. One of the most valuable components of the service for St. George is the 24/7 access to the customer service team. We know we can give them complete control in queuing and introducing participants at our monthly Q&A sessions. We are confident that with the service Express Virtual Meetings provides St. George our partnership will continue long into the future.
Paul Bristow
Head of Network Operations - Telecommunications, SDI and Technology, St. George Bank
It was so easy. One phone call and we were away.
Client Service Director
Synchromesh Marketing
Level of service provided by the entire team is top class.
Claire Fromm
Freelance Publicist
Great service, great product.
Anita Fry
Queensland Information Centre Association
Customer service received has always been excellent. Invoices are easy to read and identify different cost areas which are important in a large company.
Jane Cheney
Diabetes Victoria
Setup is easy and the facility is always reliable. International dial-in options make for a seamless meeting.
Kellie Brunetto
Viscount Plastics


Get 10% off your first managed virtual event booking!


Complete an enquiry form         Chat to a real person




Enquire about managed virtual event solutions

If you want to speak to one of our virtual event experts, call 1300 849 300
our Australia-based team is available 24/7, or

Request a callback