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Managed Hybrid Events

Deliver a professional event to a wider audience, both in-person and virtually.


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Trusted by leading organisations

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What is a hybrid event?

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A hybrid event is the combination of a virtual (video and/or conference call) and traditional in-person event held across one or more locations.

There are two types of participants who attend a hybrid event. The first being those attending remotely (virtual attendees – either by phone or video) and the second being those who attend the event in-person.

Hybrid events are the perfect solution in our post-pandemic world where the relaxation of social restrictions is varied and the option of virtual/remote attendance an expectation.

At Express Virtual Meetings, we provide the virtual component of your hybrid event using our proprietary Virtual Event Platform (VEP) and our wholly owned audio and video conferencing infrastructure.

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Customised, secure registration process for all participants

We provide secure registration for all your participants, whether they are connecting virtually or attending in person. 

We can customise your registration assets (registration landing page and emails) with your own branding and content to represent the familiar identity that your audience knows and trusts and to provide them with the information they need to participate in your event. We provide you with a secure, branded registration link helping you increase attendance, while you and your attendees have peace of mind that your event is protected by our secure channels.  

Let us take care of everything, from event invitations, registration landing page, confirmation, and reminder emails to providing a registered participant list pre-event.

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Combine your in-person event with an exceptional virtual experience

Our managed virtual event solution can connect multiple sites and includes:

  • our proprietary virtual event platform (VEP) HD video and audio conferencing solution
  • custom branding - your logo and colours front and centre
  • capacity for up to 14,000 event participants
  • live streaming to 10,000+ participants
  • customised event registration
  • live voting/polling process
  • facilitated Q&A sessions
  • optional recording and transcription
  • pre-event support and dress rehearsal
  • post-event reporting

Book an obligation-free demonstration of our managed virtual event platform and service solution today.

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What is the Virtual Event Platform?

Our virtual event platform (VEP) is the engine room for running your virtual/hybrid event. The VEP controls customised event invitations, secure registration process, customisable voting and polling procedure and live stream the presentation component of your event via HD video.

Some of the features of the video conferencing capability of the VEP include;

  • desktop and mobile compatible
  • optional login screen
  • screen sharing
  • live chat
  • participant list
  • recording
  • join Q&A queue
  • live voting/polling
  • full-screen view toggle
  • audio and video on/off
  • edit video modes and layouts (operator-only)
  • custom branding

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Enhanced audience engagement

Our virtual events platform allows you to engage and interact with your audience, facilitated by our virtual events team.

Run a live Q&A session, where audience members will have the opportunity to 'raise their hand' and speak directly with the presenter to ask their question. We coordinate the Q&A session for you by announcing the instructions, introducing each audience member, and adding/removing each person from the session on cue.

Run a poll or vote with the help of our virtual events team. Each audience member will have a set time in which to cast their vote. Results are relayed to you in real-time.

Those who were unable to attend your hybrid event can access a recording that can be made available on your website for viewing on-demand, retained for record-keeping, or as a re-usable marketing asset. We can also provide a transcription of your virtual event.

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Custom branding - your logo and colours front and centre

Bring your brand into the virtual world to build trust and recognition with your audience. Customise our virtual event platform (VEP) and email registration assets to accurately represent the familiar identity that your audience knows and trusts, helping you increase attendance and engagement in your virtual event.

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Event payment gateway

Paid events bring revenue opportunities and enable quick audience engagement, providing greater reach. Usage of our payment gateway is a simple process, linked directly to your event.

  • Secure payment options are available via PayPal or Credit/Debit card.
  • Discounts can be applied to your event.
  • Customised branding available.
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Book a demo today

Book an obligation-free demonstration with our team to discover how you can deliver a professional, engaging and secure hybrid event that's easy, stress-free and managed for you.

BOOK A DEMO

We have been really happy and very impressed with the service you have provided. We went out on a limb with this event and placed quite a bit of faith in a new approach and your team were highly professional and great to work with, we very much appreciate that. The EVM service was key to bringing the whole event together and gave us great confidence that the virtual rooms would be well managed and supported for the online participants.
Jon Dyer
Federal Account Director - Government, Viostream
As a first time user, the setup and booking process were simple. My interactions with the team were extremely helpful and very professional. We will be moving all our requirements to Express.
Ian McBurnie
Executive Assistant to Managing Director BWC Distribution, Financial Markets, Westpac Institutional Bank
I wanted to thank you personally for all your help. We are such novices and you were able to make us look like we knew what we were doing! Thank you for your patience and especially for the individual help you gave to some of our participants.
Heather Konsti
Chief Operations Officer, Foresight's Global Coaching.
ITL Health Group Limited utilised the services of EVM for conducting our AGM this year for the first time. Throughout the process, we found them professional, informative and responsive and we were extremely pleased with a smooth and efficient meeting outcome. We will definitely look to utilise their services in the future!
Trevor Doolan
Chief Financial Officer / Company Secretary, ITL Health Group
Thank you, EVM for a great job. We had 15 people needing to meet for an annual general meeting which is usually held on a face to face basis in a central location. COVID-19 prevented this so we decided to try a telephone link. We are so pleased we did as Lisa did a first-class job linking our people from Townsville, Coolum Beach, Sydney, Canberra, Goulburn, Melbourne, Adelaide and Perth. The meeting ran for just over 90 minutes and was recorded for our records. An excellent service and one we would have no hesitation to use again.
Bruce Duncan
Federal President, Rolls-Royce Owners' Club of Australia



 Why choose us?

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Australian owned with 24/7 service

We've been servicing Australian businesses, not-for-profits, and government departments since 2001. When you book an event with us, you'll gain access to our Australia-based technical event support available 24/7, every day of the year. 

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We take security seriously

We own our conferencing infrastructure housed in secure data centres in Australia. Data transmission is encrypted and personal data is never sold to a third party.

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100% money-back satisfaction guarantee

Our commitment to delivering outstanding virtual events is backed not only by our 100% money-back satisfaction guarantee but also by our continuous investment in our infrastructure to meet future demands.

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Experience you can trust

EVM is part of the MNF Group (ASX:MNF), a technology company that develops and operates a global communications network and software suite and is trusted by government, business and over 100,000 household customers.

 

 

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