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The essential guide to optimising PowerPoint for online web meetings

Virtual meetings are now used within organisations across the globe just as much as traditional, in-person meetings. With distance no longer an issue, individuals can be anywhere there is an internet connection to strategise, share knowledge, and do business with other organisations.

The mainstream business community has welcomed web meetings as an efficient, tech-savvy way of connecting to discuss business, with PowerPoint slides taking centre stage in this revolution.

Use the following tips to create a lasting impression on your audience with PowerPoint.


Be aware of time and space restrictions

Avoid the temptation of including redundant information in the presentation. Focus on the relevant content and remember that your audience has a limited attention span, therefore irrelevant information is bound to send their minds wandering.

In addition, a presentation with evenly-distributed information across all slides looks better, makes it easier to follow the slides and encourages the presenter to speak at a comfortable pace to complete the presentation in the allocated meeting time.

Spellcheck and edit your work beforehand

An attentive audience will pick out grammatical errors in a presentation quicker than the speaker will notice an inattentive participant. Such errors are inexcusable and may cause the audience to question the merit of the speaker and content. Therefore it is critical to check all spelling and preferably have someone else edit and proofread your work before the presentation.

Observe visual dynamics

The visual appeal of the slides goes a long way in engaging the audience and capturing their attention. Vary the colour, shapes, slide layouts, slide effects and animations you use as a way of seizing the audience’s attention and stimulating their mental participation. However, do not overindulge with decorative graphics as this will have the counterproductive effect of drawing attention away from the content.

Preview and rehearse the presentation

To fully engage your audience, you need to be confident in delivering your content, which can only be achieved by rehearsing the presentation. It's important for the presenter to set and maintain a steady pace with engaging introductions, transitions, and a Q&A session for ultimate audience participation. Rehearsing will allow you to work out how long your presentation will take and therefore how long you'll need to allow for the meeting.

Do your research

Figure out what information the audience already have and avoid it in favour of the information they lack. Repeating information they already know is a sure way to lose their interest and participation.

A well-crafted PowerPoint engages the audience from the beginning and leaves them with something to remember.

 Learn more about hosting a meeting


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