8 Best Video Conferencing Hardware Pieces for Small and Large Rooms

Written by expressvirtualmeetings
8 Best Video Conferencing Hardware Pieces for Small and Large Rooms

Video conferencing has set businesses free. Remote teams who once would’ve been completely isolated from one another, partners and stakeholders in different markets who would historically have found it very difficult to schedule a meeting, collaborative pieces of work (screen sharing) handled across timezones and across oceans – video conferencing systems support interaction across all of these levels.

However, while video conferencing is largely a digital technology, it still relies upon physical hardware. In fact, in this modern conferencing landscape, physical hardware and digital connections are closely entwined.

We’re still human beings, after all, existing in physical spaces. When we interact with the digital feed, we’re still required to do so while sitting on a physical chair, in a physical room, or at a physical desk. And this is why the physical aspect of video conferencing is still hugely important. This is why digital technology and the physical environment of the office or the remote workspace need to work together in harmony.

Partnered up with the best pieces of hardware, video conferencing software platforms become world beaters, circumventing any potential hurdles. There’s no point, for example, in setting up a crystal clear, HD video link between your offices in Melbourne and Johannesburg, if the people at the back of the room in Victoria can’t hear what’s going on. There is similarly no point in conducting a quick catch up session between remote teams in Perth and Parramatta, and finding the whole thing drowned out by echoes and strange fluctuations in sound.

To put it simply, getting the best experience from your video conferencing is not just about acquiring the best hardware for the job – it is about acquiring the best video conferencing hardware for your space. By considering our workspaces and by finding the right hardware to suit our diverse needs, we can ensure that we are getting the very best out of the remote collaboration revolution.

Best Video Conferencing Hardware for Huddle Rooms

Konftel Huddle Room Bundle

Konftel Huddle Room Bundle

The Konftel Huddle Room Bundle is the perfect video collaboration solution for small huddle rooms, combining the Konftel Cam20 4K conference camera and the brilliant Konftel Ego speakerphone with OmniSound audio quality. The Konftel OCC Hub, the third and final part of the bundle, brings everything together in one convenient kit, so a single USB cable is all you need to connect the camera, the sound unit and the room’s screen to the collaboration solution on your laptop.

Konftel develop and manufacture conference phone, speakerphones and conference cameras out of Sweden for effective and sustainable remote meetings.

Logitech ConferenceCam Connect

The ConferenceCam Connect is a finely balanced piece of equipment designed to help you get the most out of your small conference room or team huddle. The device itself is lightweight and portable and is ideal for setting up conferences on the move. This is particularly useful if you and your team find yourself out of town and quickly need to report back to base.

Also featuring 1080p video and 360-degree audio pick-up, the Connect is a handy piece of kit.

HuddleCam HD 3X

The HuddleCam is designed with detail and focus in mind, enabling conference hosts to zoom in on certain aspects of the display to highlight certain features. This is most effective when product or system demos are required.

3X optical zoom, USB 2.0 video connection, and an 82-degree view scope combine to make this a useful ally during any small conference.

Microsoft LifeCam Studio for Business

LifeCam is marketed as a budget webcam geared towards the enterprise market, and its specifications certainly support this. With a 1080 pixel HD widescreen sensor and 720 pixel video chat capabilities, the device is more than capable of handling small meetings and huddles with ease.

A slew of high level features make this a fine piece of kit, including auto focus, high precision optics, and a hi fidelity microphone. While the LifeCam Studio will struggle when matched with larger spaces and grander conferencing projects, it represents a great choice for businesses whose needs are of the smaller scale variety.

Best Video Conferencing Hardware for Larger Spaces

Konftel Conference Room Bundle

The Konftel Conference Room Bundle is an ideal video collaboration solution for larger conferencing rooms. The Konftel Cam50 PTZ conference camera, the expandable Konftel 55Wx speakerphone and the Konftel OCC Hub combine in one convenient kit, suitable for meetings with up to 20 participants. The hardware can be connected to your collaboration solution using a single USB 3.0 cable.

Aver VB342

Aver’s VB342 all-in-one pack bridges the gap between small rooms and large spaces, providing 4K Ultra-HD resolution capture and playback, a 94-degree field of vision, and Sony Exmor sensors.

This versatile piece of kit brings a range of different pieces of hardware together for broad functionality across mid-sized and larger spaces.

Sennheiser TeamConnect Wireless

Video conferencing aficionados who are serious about their audio will already be familiar with Sennheiser and their high quality speaker options. The TeamConnect Wireless product goes a step further, providing set up and connectivity options designed specifically with video conferencers in mind.

The TeamConnect wireless has won awards for its efficiency and its intuitive design. This is a smart piece for larger spaces.

Logitech SmartDock

Managing different connections, feeds, and audio and visual levels can be tricky, particularly when the size of the gathering and of the meeting space start to increase. The Logitech SmartDock aims to bypass this, bringing together a wealth of features on one handy console. It’s not the cheapest piece of hardware but if you’re regularly holding meetings of varying sizes and with different objectives in mind, it might prove a worthwhile investment.

Regardless of your room size, you need a great piece of hardware – but it’s critical not to forget the software in the process. It’s software which will help you get the very best out of your video conferencing endeavours, and that will help you augment, enhance, and refine the results achieved by even the very best pieces of video conferencing technology.


This is when choosing a good video conferencing service provider like Express Virtual Meetings comes into play. Our video conferencing software is compatible with a broad variety of different hardware offerings and physical devices, creating a unified experience for today’s video conferencing pioneers.

If you’d like to find out more about EVM’s video conferencing solutions, or any of our products and services, get in touch with the team today.