7 Unexpected Ways to use Video Conferencing

Written by expressvirtualmeetings
7 Unexpected Ways to use Video Conferencing - Online Meetings

We already know much about what is possible when we use the best video conferencing hardware and software for our businesses, so let’s try to take this further. Let’s examine seven unexpected use cases which your business needs to be aware of, as you strive to get the best from remote conferencing.

The Portal 

Modern business has moved beyond the boundaries of on-site work, and has bypassed the physical restrictions of the traditional office space. While staff members were once confined to one location, and used telephone systems or physical meetings to communicate, today’s workforce is more flexible. This is what has led remote teams to become such a big part of the modern corporate landscape.

But companies are still understandably reluctant to do away with the traditional office entirely, which is why an ‘always on’ portal represents such a great choice for business owners. Staff members need only to walk up to the portal in the corner and connect with another remote location via the digital connection. Seamless remote communication is achieved.

The ‘Local Remote’ One on One

We tend to think of video conferencing on a grand scale, with teams in Melbourne interacting with teams in New York before bringing Singapore and Johannesburg-based freelancers in on the same conference call. But, it doesn’t have to be this way. In fact, to get the best out of video conferencing it is often best for us to think ‘small’.

Let’s imagine you are managing a team and you need to conduct four or five quick appraisals or one to one meetings across the day. In fact, you probably don’t need to imagine this – it’s a common aspect of management. Now, let’s imagine that, rather than tracking down each team member, finding a quiet corner, and conducting the interview, you can simply connect with them via quick, face-to-face video calls, achieving all of your aims in a fraction of the time.

‘Local remote’ conferencing – i.e. remote conferencing between two parties in the same building, complex, or even office – makes this possible.

The Dynamic Design Review

Rather than putting together a digital portfolio of what your team has achieved on recent projects, video conferencing gives you the chance to take things a step further. You’ll be able to create dynamic design reviews in which you demonstrate, rather than simply showing and telling, what your team has and is achieving.

This is also a fine opportunity to gain insight and feedback on your work so far, bringing about an exciting collaborative atmosphere between different teams, both in house and remote.

The Video Interview

Recruiting can be a slow and frustrating process. In order to find the very best talent to join your organisation, it is best to see more candidates rather than fewer, giving you the opportunity to connect with the very best talent out there.

But this takes time and can be expensive, not to mention exhausting for all involved. It is understandable that you may still want to conduct physical, face to face interviews in the office before you make your final choice, but you can see more prospects, and narrow these prospects down more effectively, by deploying video conferencing interviews in the earlier stages.

The Remote Support Desk

Keeping your teams, both your remote and in house teams, in the field and operating effectively means providing them with high-quality support at every stage. This can include technical and IT support, but it can also cover guidance and assistance from team leaders and managers.

Video conferencing is the perfect medium to support this kind of support, and ensures that team members need never be left exposed or without assistance. This results in more effective teams, and a better culture of support, collaboration, and shared ownership, across a company-wide basis.

The Sales Presentation 2.0.

Most of us have experience of delivering a high-pressure sales presentation, and we know how difficult and stressful such events can be, particularly when we do not have the appropriate technical infrastructure to help us out.

When we deliver a sales presentation using the best video conferencing hardware and software pieces on the market, we are taking steps to ensure we have the best technical support available. For example, we can draw upon features such as screen sharing and cloud-based document editing and collaboration, to show as well as tell our audience what we want to demonstrate to them. This results in a far more visceral, exciting, and compelling experience for all concerned.

The Huddle

Most of us don’t like meetings, and in some cases, meetings can even be harmful to our organisations. They distract team members, they can dramatically reduce productivity, and they may not always achieve the aims they set out to.

The same is true of virtual meetings. Participants of a digital meeting still need to take time out of their working schedules to join the event, and then fire up the app, log in, etc., all of which contributes to the time-cost of the interview. Video conferencing huddles – i.e. stand-up meetings in which participants from different remote teams simply get together and set up a quick ‘catch up, check in’ call with teams in other locations – greatly improve the efficiency of the entire process, and make it easier to achieve real objectives without compromising on productivity.

Get in touch with the Express Virtual Meetings team to learn more.