6 Things to Keep in Mind When Choosing Your Virtual Meeting Solution

Written by expressvirtualmeetings
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We live in a dynamic world where we’re continuously connected, expecting products, services and information to be shared faster and more reliably than before.

Therefore, to drive business, feed innovation and enable creativity, organisations are now making technology a key driver of business growth.

Sharing information is the objective of hosting virtual meetings and it this objective that sees businesses starting to invest heavily in environments that can host virtual meetings or teleconferences.

So here are some tips to help your buying decision (or some things to take note of while choosing your virtual meeting solution).


Will everyone have access to it? For example most people might have a phone but employees working, remotely, in their homes will probably not have full-fledged video conference technology available.


Will it support what you’re working on? If the work involves going over documents or files in detail, a web-based meeting or even face-to-face meeting might work better than a teleconference.


Are there security issues? Secure connections available through teleconferencing and web conferencing may help with sharing confidential information.


Is there technical support available if there are problems? Using complex technology (video conference, web-based meetings) is risky if there is likelihood that users will not know how to trouble shoot problems in locations where there is no technical support.


Can people be trained to use the technology and the process? If possible, consider setting up training programs which will allow team members time to practice using the collaborative technology and process when there is nothing at stake.


Is the cost appropriate to the business problem being addressed? If the business problem is a significant one, it might be worthwhile to pay the money to have employees work on it through web meetings or teleconferencing.

Global companies face the challenge of developing, manufacturing, marketing, selling and delivering new products. Dispersed teams are part of a collaborative strategy that encourages innovation.